Build and Maintain Relationships - Simplify relationships with clear and open communication between board members, vendors, residents, and staff.

Plan & Conduct Meetings - Optimize your time with well-planned board and member meetings

Inspect Common Areas - Ensure all common areas are inviting, safe, and well-maintained

Execute Governing Documents - Enforce association policies to secure the welfare of residents.

Manage Proposals and Bids - Streamline vetting and selecting vendor contracts.

Vendor Network - Take advantage of our comprehensive vendor list to secure high-quality professionals in various service areas.

Review Vendor Contracts - To guarantee that the association receives the services they paid for without overpaying.

Manage Requests for Proposals (RFP) - Our ready-to-use RFP document simplifies the hiring process. It lets potential vendors understand your specific needs and gives you insight into the company you’re thinking of hiring.

Monitor Performance - We take vendor monitoring seriously. We'll handle all the monitoring to ensure that the vendors are doing what they are licensed and insured to do and stay within the scope of the contract. In addition, our team will keep a close eye on vendor performance.

Financial Reports and Budgeting - Oversee and help with budget preparation, working with the association’s choice of accounting firm—from our network or their own.

Delinquency Assessment - Work with the accounting firm to assess delinquencies and develop a plan and process to get all members paying.

Securing Loans - Work with the board to help secure loans for capital improvements, including 40-year recertification and roof repairs and replacements.

Annual Audit - Propose and enlist the services of an independent CPA firm for a yearly audit or review of the HOA or COA’s finances.

Manage Files and Records - Ensure all inquiries and document requests are handled promptly.

Manage ARC Requests - Address all ARC applications, adhering to the rules set by the association or architectural committee.

Technology and Communication - Improve communication between the board and community members.

Manage applications for sale or lease.

Manage Community Parking Programs

Upkeep Common Areas - Manage daily and long-term scheduled maintenance and janitorial services for community spaces and buildings with general care, repairs, and deep cleanings. Tasks may include pressure cleaning roofs, sidewalks, brick and pavers; painting and pressure washing buildings—frequent cleaning of clubhouses, pools, lobbies, bathrooms, fitness centers, and other areas.

Enhance and Maintain Curb Appeal - From the smallest enhancement to a complete beautification project, we will help you create a budget, secure a loan if you need one, oversee landscaping vendors and beautify your community.

Build and Manage Capital Expenditure (CapEx) Reserves - Help South Florida condo boards build and manage capital expenditure reserves to ensure that long-term projects can be done timely and efficiently.

Having sufficient CapEx reserves lets communities confidently take on costly projects such as painting, roof repairs or replacement, surveillance equipment installation, security gate or guard gate installation or upgrade, and the all-important 40-year recertification—essential for condos as they age.